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Research Shows Its Time to Support Staff Working & Print Remotely - 7 Ways to be an Enabler
According to Roger Amir from Mitronics, “Advances in digital and communications technology have inevitably led to more options for employees to forego the daily commute and work remotely from home”.
New research is showing a global increase in the number of employees logging in from home to get the day’s work done at one stage or another.
In 2020, experts are projecting 50% of the workforce will be working remotely.
Roger has noticed the trend is on the rise in Australia with many big names taking advantage of remote work capabilities and technologies to provide the necessary infrastructure which makes remote work possible.
The benefits to organisations with a “work-from-home policy”
Roger discusses the many advantages to organisations that offer employees the ability to work from home.
Working mothers with school-age children can stay home with a sick child without themselves using up any sick days or holidays. Nor do they need to miss important deadlines.
Furthermore, if a significant portion of the workforce is logging in from home, less square footage is needed to accommodate employees at a physical location. This feature of remote working can produce significant savings from expensive CBD rentals.
Another benefit of remote work is a more flexible work schedule. Depending on the role, a remote employee may not be tied down to the usual 9 to 5 and can use more hours of the day to be productive.
If telecommuting and remote work were used more extensively in the CBD areas, it could help to reduce demand for parking, and the need to build more roads for an expanding population.
7 ways to be an enabler to employees working from home
With over 25 years in supporting growing corporates with printer and equipment technologies, Mitronics has established strategies, systems and people capabilities to enable organisations to implement productive and controlled remote “working-from-home” environments.
Roger explains more on how to ensure project implementation success.
1. Start with the essentials- Server Access
Remote employees will be very limited in what they can do at home if they don’t have access to the workplace server. When enabled, remote access will provide all the same services to the employee as if they were sitting at a desk in the office.
Email, video conferencing, and software are all available on the remote desktop.
2. Cloud-based technology makes a difference
Cloud-based software such as the company’s CRM, database, and accounting software ensures remote employees have access to all the data they need wherever they happen to be working.
Files stored in the cloud also make it straightforward for multiple remote workers to collaborate as a team.
3. Automate file management
Automated file management software ensures that documents are always filed away in their appropriate folders, and regular backups are created on schedule.
An automated system makes file storage more secure and streamlined for remote workers who will be downloading, editing, scanning, and uploading files during their workday.
4. Assess Employee office equipment needs and frequency of use
Remote employees will need access to office equipment while they are offsite.
Laptops are a solution for the occasional remote employee, but if working remotely will be a regular occurrence, then desktops, printers, and scanners installed at the remote location will create a more efficient solution.
5. Review your communication systems
VOIP has advanced to the degree that it is now a relatively simple affair for the remote employee to stay in touch with the office at a more personal level. Office interactions, collaborations, and conferencing can now all be completed with commonplace hardware and a stable internet connection.
6. Stay in control with online calendars
Online calendars which can be accessed from anywhere, making it easy for remote employees to stay on schedule and manage deadlines.
7. Save with video conferencing
VOIP can also be extended to include video capabilities. Video conferencing provides a deeper connection and more meaningful communication than voice alone.
Promoting “Video conferencing” as an office policy is also a way to reduce costs on interstate and international travel. This can result in hundreds and thousands of dollars for some organisations.
Preparing to be an employer of choice in the future?
If your organisation is considering implementing remote work capabilities, Mitronics has the in-house expertise to support the review and implementation of your project for maximise success.
Contact Mitronics today to discover more.